How Online Businesses Can Scale, Improve and Maximize Profitability — Even in a Volatile Economy

The entrepreneur’s journey is rife with ups and downs and zigs and zags, regardless of whether you’re just starting out or you’ve scaled your brand into an enterprise operation. Today’s nerve-wracking rollercoaster business landscape is a case in point. With the dizzying pace of tariff changes from the current administration and the volatility of market reactions, ecommerce business owners are bobbing and weaving to limit exposure and safeguard margins.

It’s entirely likely that trade curveballs will continue to fly throughout 2025, creating uncertainty and profitability concerns for ecommerce brands and omnichannel retailers across every industry. In the face of this retail precarity, understanding the critical tipping points of your ecommerce operations — and what questions you need to ask at each stage — is an integral step for scaling growth, building stability and protecting the bottom line in any economy.

Related: 5 Trends Influencing the Future of Ecommerce

Tipping point: Simple automation with software

Your basement is piled high with inventory and you’ve roped the entire family into packing orders. Does this sound familiar? Unfortunately, the all-hands-on-deck bootstrap approach to the start-up phase of building an online business is not sustainable as you gain traction.

Given the limits of a basic ecommerce platform, manual label printing, and consumer-grade shipping tools — not to mention your rudimentary inventory management system (a.k.a. an Excel spreadsheet) — the need to automate aspects of fulfillment becomes apparent.

At this point, your ecommerce business has reached a critical inflection point, leaving many entrepreneurs wondering where to start. Begin by considering the following:

1. What’s the simplest way to fulfill orders for my customers?
2. How do I print labels?
3. Which shipping partner should I choose?
4. How should I charge for shipping?
5. What’s my delivery promise?

Simple integrated software can make a world of difference to your daily workload. Consider bulk label printing and basic shipping software with pre-negotiated rates and standardized shipping options. With these tools, you can eliminate the need to manually enter and update information in your shipping system, saving time and improving inventory accuracy.

Related: 5 Things to Know Before Launching a New Product

Tipping point: Order volume growth

As your sales grow to 20-100+ orders per day, revenue becomes more predictable and the focus shifts to creating efficiencies in your business. Due to storage constraints and the need to meet customer expectations for on-time delivery, fulfilling orders out of the home is no longer the efficient or cost-effective choice.

Think about:

1. Is it time to move inventory to a warehouse? To scale inventory and keep pace with growing customer demand, consider moving inventory to a small warehouse. Alternatively, outsourcing fulfillment using a third-party logistics (3PL) provider is an option; if you sell via online marketplaces such as Amazon or Walmart, you could consider services like Fulfilled by Amazon (FBA) or Walmart Fulfillment Services (WFS).
2. What processes can I automate to increase efficiency? For example, automating the selection of carrier and shipping service using shipping software with real-time rate shopping can help you reduce transportation costs while enabling you to keep your delivery promise to enhance your brand reputation.

As your business scales to 500-1,000+ orders per day, the need for and dependence on people to manage volumes becomes a growing challenge. Your warehouse can also become a bottleneck, impeding fulfillment speed and negatively impacting the customer experience. Relying on a manual pick-pack-ship workflow slows down order processing and increases the risk of errors. Plus, as SKU count expands, better warehouse space utilization is crucial for optimizing picking speed and accuracy.

This volume-driven tipping point necessitates the transition to an automated warehouse management system (WMS) to simplify and accelerate order fulfillment. It’s time to ask:

1. Is my warehouse running as efficiently as it can? Am I dependent on new warehouse staff to grow shipping volume? Are they properly trained on picking and dispatch workflows and returns management processes? Consider implementing advanced warehouse optimization and automation strategies on the warehouse floor — barcode scanning, multi-order picking, system-driven walking routes, task-based replenishment and automated carrier selection — to save time and labor costs while improving order accuracy and inventory control.

   For all of your single-item orders, consider batch shipping to reduce complexity to get more orders out the door faster. Keep in mind that returns also rise with increased order volumes. It’s time to think about returns management more strategically by introducing a tech-supported process that simplifies and expedites returns for customers and operations.

2. Is our team ready to handle peak? Periodic seasonal or event-driven spikes in order volume can overwhelm operations if you’re not prepared, crippling fulfillment efforts and frustrating customers. By removing paper and manual processes from the pick-pack-ship workflow, your team can scale quickly and seamlessly during peak periods. In the same vein, inventory forecasting is a valuable strategy at this stage to enhance inventory control. Consider implementing demand planning tools to prevent stockouts or overstock.
3. How should I optimize my carrier contracts and relationships? It’s easy to get complacent with carrier selection when you’re distracted by keeping the warehouse running smoothly as order volumes escalate. But reviewing carrier contracts and negotiating better carrier rates on an annual basis can cut shipping costs and make sure you’re getting the best services for your needs.
4. How could 3PLs supplement my own distribution center (DC)? If you’ve relied solely on in-house fulfillment up to this point, consider the benefits of 3PL partnerships. For example, perhaps it’s more efficient and cost-effective to service the East Coast with your local DC and fleet while outsourcing to a 3PL partner to manage fulfillment for West Coast customers.

Related: Scaling Isn’t About Flashy Ideas — It’s About Process. 8 Steps to Get It Right

Tipping point: Sales channel diversity

Selling on multiple channels brings unique challenges, whether you’re just starting out selling items through your website and eBay, or whether you’re a seasoned direct-to-consumer (D2C) pro, shipping thousands of items daily via Amazon, Walmart and Wayfair.

Regardless of your multichannel model, the primary challenges and risks — centered around the complexity of managing inventory efficiently and accurately across multiple channels to meet fulfillment demands — are the same: overselling (translates to unhappy customers) and overstocking (ties up capital and valuable warehouse space).

Without the right systems and technology in place to sync multichannel sales activity, inventory management can easily go off the rails. Review your approach to order processing across the different marketplaces and distribution channels and how it impacts the customer experience:

1. How do I organize and keep track of inventory across multiple channels as sales take off? Regardless of the complexity of your sales channel diversity, implementing an integrated order management system (OMS) to consolidate orders from multiple channels and marketplaces is critical to ensure order accuracy and improve inventory control.
2. Is my warehouse team ready to process orders from multiple marketplaces and/or sales channels in an efficient manner? Have we considered the additional workload that is created by adding a new channel? Are there additional steps or new requirements to consider and is my warehouse team proficient in executing necessary workflows with agility to meet customer demand?
3. How do I balance profitability with customer delivery expectations? Omnichannel consistency is vital for building brand loyalty and driving repeat business. By syncing stock across all sales channels in real time — coupled with an integrated returns management system — you can protect margins while meeting your delivery promise to customers, regardless of whether they purchased items from your website, Amazon or other online marketplaces.

Recognizing the critical operational tipping points ecommerce businesses face is fundamental to managing the operational and growth factors that are within your control. By asking the right questions, you’ll be better equipped to optimize operations at each stage and implement the best tools and technologies to build scalable processes, satisfy customer expectations and sustain profitability amidst tariff commotion and economic volatility.